Privacy Policy
Last updated:
This Privacy Policy describes how ClearTrack, operated by JellyBean Accounting ("we", "us", "our"), collects, uses, and protects your personal information when you use our travel logbook and tax companion application.
1. What data we collect
ClearTrack collects the following types of information to provide you with logbook and tax reporting services:
- Account information: Your name, email address, and account credentials.
- Vehicle information: Vehicle registration, make, model, year, fuel type, and business use percentage.
- Travel and mileage data: Trip dates, odometer readings, routes, business purposes, and mileage records.
- Expense records: Fuel purchases, vehicle maintenance, repairs, and other travel-related expenses.
- Uploaded documents: Logbooks, invoices, receipts, IRP5s, and other supporting documents you upload.
- Usage data: Information about how you interact with the application.
2. How we use your data
We use the information you provide to:
- Generate SARS-compliant travel logbooks and mileage reports.
- Support tax return preparation and filing.
- Enable secure sharing of your logbook data with your tax practitioner or accountant.
- Provide customer support and respond to your inquiries.
- Improve and maintain the ClearTrack application.
3. Who can see your data
Your data is accessible to:
- You: You have full access to view, edit, and export your own data.
- Your tax practitioner: If you connect your account to a practitioner, they can view your logbook data, documents, and reports to assist with tax preparation.
- JellyBean Accounting: We may access your data to provide support, maintain the service, and ensure compliance with our terms of service.
We do not sell, rent, or share your personal information with third parties for marketing purposes.
4. Data storage and retention
Your data is stored securely using industry-standard encryption and security measures. We retain your data for as long as your account is active and as required by law for tax and audit purposes. You may request deletion of your account and data by contacting us, subject to any legal retention requirements.
5. Your rights
You have the right to:
- Access and review your personal data.
- Correct inaccurate or incomplete information.
- Request deletion of your account and data (subject to legal requirements).
- Export your data in a structured format.
- Disconnect from a practitioner at any time.
6. Security
We take data security seriously and implement appropriate technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
7. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The "Last updated" date at the top will indicate the current version. Continued use of ClearTrack after changes means you accept the updated Privacy Policy.
8. Contact
For questions about this Privacy Policy or to exercise your rights regarding your personal data, please contact us at: info@cleartrack.app (replace with your preferred JellyBean Accounting email).